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Privacy Policy

Last updated 4th September, 2020.

Introduction

Coded Consultants Ltd ("we" or "us" or "our") is committed to safeguarding your privacy. This Privacy Policy explains how we collect and use information about you when you visit our website, including any other media form, media channel, mobile website, or mobile application related or connected thereto (collectively, the "Site").

We reserve the right to make changes to this Privacy Policy at any time and for any reason. We will alert you about any changes by updating the "Last Updated" date of this Privacy Policy. Any changes or modifications will be effective immediately upon posting the updated Privacy Policy on the Site, and you waive the right to receive specific notice of each such change or modification.

You are encouraged to periodically review this Privacy Policy to stay informed of updates. You will be deemed to have been made aware of, will be subject to, and will be deemed to have accepted the changes in any revised Privacy Policy by your continued use of the Site after the date such revised Privacy Policy is posted.

Data Controller

Coded Consultants Ltd is the data controller and is responsible for your personal information collected or received by us arising from your use of the Site.

Links to Third-Party Websites

Some of our websites may contain links to other third-party websites that are not operated by us. While we try to link only to websites that share our high standards and respect for privacy, we are not responsible for the content, security or privacy practices of those third-party websites. We strongly encourage you to view the privacy and cookie policies displayed on those third party websites to find out how your personal information may be used.

Data we may Collect

"Personal data" means any information about an individual from which a person can be identified. We may collect and process the following data about you:

  • Technical data: includes IP address, browser, timezone, location, operating system/platform, and other information about the device you use to access the Site
  • Usage Data: includes details of your visit/usage of the Site
  • Identity Data: includes names and usernames you enter on our websites
  • Contact data: includes email addresses and telephone numbers

How we use your Personal Data

We will use your personal data in accordance with the General Data Protection Regulation. We maintain strict security standards and procedures with a view to preventing unauthorised access to your data by anyone, including our staff. We use technologies such as (but not limited to) data encryption, firewalls, and server authentication to protect the security of your data.

Marketing

We may process information that you provide to us for the purpose of e-newsletter subscriptions. By completing e-newsletter signup forms on our websites you are agreeing to receive email marketing communications. These can be unsubscribed from at any time by clicking the unsubscribe link at the bottom of the email.

The legal basis for this processing is consent.

Analytics

We may process technical and usage data collected to understand how visitors are accessing and using the Site.

The legal basis for this processing is legitimate interest (to develop and improve the Site).

Legal Obligation

In addition to the specific purposes for which we may process your personal data set out in this section, we may also process any of your personal data where such processing is necessary for compliance with regulatory and legal obligation to which we are subject, or in order to protect your vital interests or the vital interests of another natural person.

Providing your Personal Data to Others

We may use other third-party service providers to provide certain data processing services for us (acting as our authorised data processors). Examples of authorised data processors could include fulfilment partners, IT solution providers, data analytics providers who process information on our behalf for the purposes outlined above. For example, we may use the services of third parties to personalise content, send emails, send text messages (SMS), provide marketing assistance and provide customer services.

When acting as our authorised data processors, our service providers are required to only process data in accordance with our instructions, in line with this Policy, and are subject to appropriate confidentiality and security obligations.

In addition to the specific disclosures of personal data set out in this section, we may also disclose your personal data where such disclosure is necessary for compliance with a legal obligation to which we are subject, or in order to protect your vital interests or the vital interests of another natural person.

International Transfers of your Personal Data

We store your data securely and retain it for a reasonable period or as long as the law requires. However, your data may be transferred to, stored at, and processed at a destination inside or outside the European Economic Area by our partners or service providers. By submitting your personal data, you agree to this transfer, storing or processing. We will take all steps reasonably necessary to ensure that your data is treated securely and in accordance with this Privacy Notice.

Retaining and Deleting Personal Data

This Section sets out our data retention policies and procedure, which are designed to help ensure that we comply with our legal obligations in relation to the retention and deletion of personal data.

  • Personal data that we process shall not be kept for longer than is necessary for that purpose or those purposes.
  • Your personal data will be retained for 5 years following the date you cease to be a client, or longer as required to meet our regulatory obligations.
  • We may retain your personal data where such retention is necessary for compliance with a legal obligation to which we are subject, or in order to protect your vital interests.

Amendments

  • We may update this policy from time to time by publishing a new version on our website.
  • You should check this page occasionally to ensure you are happy with any changes to this policy.

Your Rights

In this Section we have summarised the rights that you have under data protection law. Some of the rights are complex, and not all of the details have been included in our summaries. Accordingly, you should read the relevant laws and guidance from the regulatory authorities for a full explanation of these rights.

Your principal rights under data protection law are:

  • the right to access;
  • the right to rectification;
  • the right to erasure;
  • the right to restrict processing;
  • the right to object to processing;
  • the right to data portability;
  • the right to complain to a supervisory authority; and
  • the right to withdraw consent.

You may instruct us to provide you with any personal information we hold about you; provision of such information will be subject to the supply of appropriate evidence of your identity. For this purpose, we will usually accept a photocopy of your passport certified by a solicitor or bank plus an original copy of a utility bill showing your current address.

In practice, you will usually either expressly agree (opt-in) in advance to our use of your personal information for marketing purposes, or we will provide you with an opportunity to opt-out of the use of your personal information for marketing purposes.

To the extent that the legal basis for our processing of your personal information is consent, you have the right to withdraw that consent at any time. Withdrawal will not affect the lawfulness of processing before the withdrawal.

Cookies

By using our website and agreeing to this policy, you consent to our use of cookies in accordance with the terms of this and our Cookie Policy.

Contact Us

If you have questions or comments about this Privacy Policy, please contact us at enquiries@codedconsultants.com.

About Us

The website is owned and operated by Coded Consultants Ltd, which is a legal entity operating in the UK.

Coded Consultants Ltd is registered in England under registration no. 12030610 and our registered office is at:

Apollo House Hallam Way Whitehills Business Park Blackpool FY4 5FS